September 2020 Office Desk Calendar: -We’ve covered this concept in detail already. But it bears repeating as we explore how to create and maintain an effective to-do list system. In article September 2020 Desk Calendars, we are sharing how to create the perfect To-Do list, I mentioned that every task on your master list should be accompanied by contextual details. For example, you should specify the project with which the task is associated; the type of activity (analytical, creative, etc.); and whether there are any location-based constraints attached to it. Noting these details may, at first, seem like a waste of time. But they’re crucial to sustaining a smoothly-operating to-do list system. When you add context to the tasks on your master list, you can quickly identify the ones you should work on. For example, suppose you’re responsible for a high-priority project that has a looming deadline. You would focus on the tasks that move that project forward (project-based context). Or suppose it’s mid-afternoon and your energy levels are low. You’d do well to focus on mindless work (e.g. data entry, decluttering your desk, etc.) rather than analytical or creative work (activity-based context).
September 2020 Office Desk Calendar
Or suppose you’re at the office. You would focus on to-do items that can only be done there (location-based context). September 2020 Calendars and monthly planners informs your decisions regarding what you should do next. While providing contextual details upfront takes time, doing so streamlines the decision-making process later. It’s a good investment. I recommended earlier that you maintain multiple lists by context. This is an approach that works for me. I suspect it will work for you as long as you apply it with consistency. Weekly reviews are critical. September 2020 Office Desk Calendars make the difference between a system that motivates you to get important stuff done and one that encourages you to procrastinate. They determine whether you successfully keep track of everything you need to do or let items fall through the cracks.
Most people neglect to conduct regularly-scheduled reviews. They think them unnecessary. They assume they have a solid grasp of their workload, and thus formal reviews would be a waste of time. This may indeed be the case for you. Suppose your master list has fewer than a dozen items on it. You can probably keep track of everything without conducting weekly reviews. But chances are, you have far more than a dozen tasks to monitor. If you have any responsibilities or goals at all, your master list is sure to grow past the point of being manageable without periodic review sessions. Count on it. Imagine that your to-do list has more than 100 items on it. Without periodic reviews, you won’t be able to accurately gauge your progress on them. Nor will you be able to mentally organize them according to context. It’s too much to keep track of. This is the purpose of holding a weekly review session. It gives you an opportunity to evaluate the extent of your progress toward your various goals. It also gives you a chance to reprioritize tasks as needed.
I conduct my weekly reviews on Sunday evenings. You should choose a day and time that accommodates your circumstances. Note that you’ll need to focus. So, set aside 45 minutes during which you can work undisturbed. How do you conduct a weekly review? Here are the basic steps: Gather all of your to-do lists. This includes your master list and context-based lists. Doa brain dump of all the tasks and projects floating around your head. Add them to your master list. Break down new projects into individual tasks. Separate new tasks according to context (project, type, and location). Create new context-based lists, if necessary. Clear out your email inbox. Send responses if they’re necessary. If an email requires you to take action, but isn’t urgent, make a note of it on your master to-do list and archive the message. Also, archive emails that don’t warrant a response or action, but may be needed later. Delete the rest.